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Rules for Conducting Workshops & Conferences
Guidelines, Forms and Procedures for Organizing Academic Events at NIT Hamirpur
Conference/Workshop/FDP/STC Rules & Formats
This section provides comprehensive guidelines and forms for organizing various academic events at NIT Hamirpur including conferences, workshops, Faculty Development Programmes (FDP), Short Term Courses (STC), and expert lectures.
📋 Main Rules Document
Rules For Organizing Conference (International/National), Workshop/Faculty Development Programme/Short Term Course, Expert Lectures
Complete guidelines and procedures for organizing academic events at NIT Hamirpur
📄 Download Complete Rules (PDF)📝 Application Forms
| Form Type | Description | PDF Download | Word Download |
|---|---|---|---|
| Form 1 | Format for submitting proposal for organising Conferences (International/National) | 📝 Word | |
| Form 2 | Format for Submitting proposal for organising FDP/STCs (Minimum 5 Days) | 📝 Word | |
| Form 3 | Format for submitting proposals for organizing Workshop (Short Duration < 5 days) | 📝 Word |
🎯 Types of Academic Events
Conferences
International/National
- Research paper presentations
- Keynote speeches
- Panel discussions
- Networking sessions
Faculty Development Programme (FDP)
Minimum 5 Days
- Skill enhancement programs
- Teaching methodology
- Research training
- Technology integration
Short Term Course (STC)
Minimum 5 Days
- Specialized training
- Industry collaboration
- Certification programs
- Hands-on workshops
Workshops
Short Duration (< 5 days)
- Practical training
- Tool demonstrations
- Interactive sessions
- Skill building
📢 Notices/Office Orders/Notifications
| Particulars | Remarks | Date of Upload | Download |
|---|---|---|---|
| Rules for self-sponsored Programme at NIT Hamirpur (HP) | Dean (Faculty Welfare), NIT Hamirpur (HP) | 02-11-2021 | |
| Notice regarding FDP/e-FDP, STC/e-STC, Workshop/e-Workshop, Seminar/e-Seminar etc. | Dean (Faculty Welfare), NIT Hamirpur (HP) | 17-09-2021 |
📖 Key Guidelines
📋 Proposal Submission
- Submit proposals well in advance
- Use appropriate forms for each event type
- Include detailed budget and timeline
- Obtain necessary approvals
💰 Financial Guidelines
- Follow institute financial procedures
- Maintain proper documentation
- Submit bills and receipts timely
- Adhere to budget allocations
📅 Event Planning
- Plan events during academic calendar
- Ensure adequate infrastructure
- Coordinate with relevant departments
- Arrange for publicity and registration
📊 Post-Event Requirements
- Submit detailed event report
- Provide participant feedback
- Share outcomes and achievements
- Submit financial settlement
📞 Contact Information
Office Hours
Monday - Friday: 9:00 AM - 5:00 PM
Saturday: 9:00 AM - 1:00 PM
Monday - Friday: 9:00 AM - 5:00 PM
Saturday: 9:00 AM - 1:00 PM
Additional Information
Institution: NIT Hamirpur
Location: Hamirpur, Himachal Pradesh
Last Updated: Aug 22, 2025
Language: English